Department of JusticeWisconsin Online Record Check System
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ADVISORY NOTICE When running a background check on a person with multiple last names, a good practice is to enter the names in the following formats: Smith Jones, Smith-Jones, and Smithjones, using the alias field to include the alternate spellings in the same search. Entering the names in this manner will increase the likelihood that all possible candidates will be returned in a search.
The Department of Justice has made changes to the name based searches, which reduce the number of candidates returned. The Department of Justice name based searches now use the following matching criteria: Exact Date of Birth, exact Last Name, exact First Initial OR Exact Social Security Number, exact Last Name, exact First Initial AND
If a Wisconsin Unique Personal Identification Number (WiUPIN) was included in the search request and the WiUPIN submitted matches the WiUPIN associated with a successful challenge to a criminal history record a “No Record Found” will be returned. AND
If a potential candidate is found using the above matching criteria and the queried name matches the name of a Successful Challenger the candidate results will exclude comparison to alias names contained within the candidate record.
The submitted subject's name data does not match the record data. This could include the use of a nickname vs legal name. This could include a name variation not contained within the record. This could include the subject's record is maintained under a former name, such as a maiden name.
The Wisconsin Department of Justice records are maintained in accordance with s. 165.83 Wis. Stats. and may not contain all information maintained by local police departments, courts, and federal agencies, such as the FBI.
It is also important to note that criminal data is subject to change; therefore, the outcome of Department of Justice name searches may vary over time. Refer to our website, https://www.doj.state.wi.us/dles/cib/background-check-criminal-history-information for additional information about reading criminal history record responses.
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